GMAIL · 15-MIN
Email inbox
→Every fifteen minutes the agent scans Gmail for invoices — PDF attachments, portal links, inline HTML. Each one OCR'd, classified, drafted into sevDesk for review.
08 — ACCOUNTANT AGENT
Your books,
kept
current.
Email or drop a PDF — OCR, VAT classified, drafted into sevDesk, matched against Qonto + Stripe. GuV, EÜR, UStVA on demand. Built for DACH UGs and GmbHs.
The problem
sevDesk in five tabs. Vouchers in iCloud. Sunday-before panic.
Every founder running a German UG or GmbH knows the loop. sevDesk in one tab. Qonto in another. Stripe in a third. RevenueCat on a tab you forgot you had open. Invoices arrive by email, get marked “to-do”, get buried, get re-found two weeks later when the Steuerberater asks. The voucher folder on iCloud is half-organised. The GuV happens by hand the weekend before the deadline because nobody quite trusted the numbers in the system. By the time it's filed, the next quarter is already a month behind.
- — EMAILS invoices buried in the same inbox as newsletters and contracts.
- — BANK Qonto, Stripe, RevenueCat — three reconciliations, four scrolls.
- — VOUCHERS half-missing, found Sunday before the Steuerberater deadline.
- — REPORTS GuV, EÜR, UStVA — done by hand, in panic, every quarter.
Books were behind every quarter.
The shift
Mail in.Booked.Reconciled.
Most accounting tooling is a tab. The work — chasing invoices, classifying VAT, matching bank transactions, drafting the UStVA — is still done by the founder, on Sunday. The agent flips that. sevDesk stays the source of truth; the Steuerberater sees what they always saw. Everything in front of sevDesk runs on autopilot.
Cron fires the agent every fifteen minutes. It reads Gmail, OCRs PDF attachments and portal links, classifies VAT against your historical pattern, drafts the booking in sevDesk and queues it for your one-click approve. Daily it reconciles Qonto + Stripe + RevenueCat against the booked vouchers with ±4 day, ±5% tolerance — pings Discord when a receipt is missing. Weekly it runs the forecast. On demand it drafts the GuV, EÜR or UStVA.
You approve. You never type a voucher into a system again.
What it handles
Every voucher. Every report.
Built specifically for the DACH bookkeeping shape — German VAT rules (19% / 7% / Reverse Charge / Versicherungsteuer), sevDesk as the source of truth, Qonto as the bank-mirror layer. The work that fits in a tab stays in a tab; the work that doesn't goes on autopilot.
- ·INVOICE INTAKEGmail scan + PDF OCR + VAT classify — every 15 minutes, your books stay current.
- ·BANKQonto, Stripe and RevenueCat reconciled against sevDesk vouchers — no triple-checking.
- ·OUTBOUNDInvoice drafting from time tracked or contract terms — recurring billing on autopilot.
- ·REPORTSGuV, EÜR, UStVA — on demand, formatted, ready for your Steuerberater.
- ·FORECASTINGThree-method × three-scenario weekly year prediction — cash, expenses, profit, tax.
- ·ALERTSMissing-voucher detection daily; Discord ping when something doesn't match.
How it works
Inbox in. Books out.
An invoice email lands. The agent OCRs the PDF, extracts vendor + line items + VAT, classifies against your historical bookings, drafts the sevDesk voucher, and queues it for review. When the matching Qonto transaction posts, the voucher reconciles automatically. You see one row in the approve queue; the rest of the system already knows what to do with it.
“Booked by an agent.that’s the whole product
Integrations
Sits onyour DACH stack.
Gmail, sevDesk, Qonto, Stripe, RevenueCat, Clockify, Discord, iCloud/Drive — the stack you already run. sevDesk stays the source of truth (what your Steuerberater sees); everything in front of it runs on autopilot.
ICLOUD · DRIVE
Drop folder
→Bulk upload from an iCloud or Drive folder — the watcher splits multi-invoice PDFs, dedupes against sevDesk, runs the same pipeline as inbox intake.
QONTO · STRIPE
Bank
→Bank transactions mirrored from Qonto via sevDesk, Stripe and RevenueCat side-by-side. Income, refunds, bank fees — every flow reconciled against the books.
RECONCILE · ±4 DAYS
Vouchers
→Daily cross-check between transactions and vouchers with ±4 day, ±5% tolerance — Discord ping when a receipt is missing, so nothing waits for Sunday.
GUV · EÜR · USTVA
Reports
→GuV, EÜR, UStVA on demand — drafted, formatted, ready for the Steuerberater. No spreadsheets, no manual roll-up, no quarter-end panic.
WEEKLY · 3-SCENARIO
Forecast
→Weekly year-prediction — three methods × three scenarios. Cash runway, expenses, profit, tax estimate, all in one view that updates while you sleep.
sevDesk stays the source of truth. Everything in front of it runs itself.
The side effect
Sunday
opens up.
The voucher-folder panic goes away. The Steuerberater stops emailing about missing receipts. The GuV runs in five seconds because the work was already done, every fifteen minutes, all quarter. The forecast updates while you sleep. The hour you used to spend reconciling Stripe against Qonto on Sunday goes back to building the product — or just to Sunday.
~4h
Back per week
0 tabs
Of bookkeeping open
How it lands
We wire the stack. We learn your pattern. It books.
01 · WIRE
Day one.
We connect Gmail, sevDesk, Qonto, Stripe, RevenueCat and Clockify. The agent runs in a Supabase-backed harness; sevDesk stays the source of truth your Steuerberater sees.
02 · LEARN
Week one.
We train the VAT classifier on your last twelve months of bookings, calibrate the voucher-match tolerances against your bank patterns, draft your first GuV / EÜR / UStVA so you can compare line-by-line.
03 · BOOKS
Week two onward.
Invoices land. The agent OCRs, classifies, drafts. You approve. Reports draft on demand. We're around when you want a new income source wired in or a tighter scenario in the forecast.
/ Ready when you are
See your books, kept current
Twenty minutes. We walk through your sevDesk + Qonto + Stripe shape, and what one week looks like with the agent running.
Or email matthias@lifeisapitch.io